data Transparency 

It is aimed at building trust by telling you why we collect your personal information, how we use it, and who has access to it.  Therefore, we provide a Data Privacy Notice at each stage of collecting your data, which you are required to read and provide consent before sharing your personal information with us. 

The Data Protection Act, 2020 (DPA) and the Data Protection Regulations, 2024 guide how we handle your data.  Furthermore, our firm has the added benefit of having its founder, Mrs. Alia Vaz-Heaven, as a trained Data Protection Officer (DPO).  Although she will not function as the DPO for the firm, she has knowledge of the data protection standards pursuant to the DPA and the relevant provisions and principles under the EU's General Data Protection Regulation, 2018.

Pursuant to Part IV of the DPA, there are eight (8) standards for processing personal data as follows:

1. Fairness and Lawfulness (Section 22)

2. Purpose Limitation (Section 25)

3. Data Minimization (Section 26)

4. Accuracy (Section 27)

5. Storage Limitation (Section 28)

6. Rights of the Data Subject (Section 29)

7. Data Security (Section 30)

8. Cross-Border Data Transfers (Section 31)

In keeping with our guiding principles of transparency, reliability, and integrity, we will never mislead you as to how your data is handled.  Therefore, the  Data Privacy Notice, which governs how we handle your personal data, is provided on each form that you are required to complete and in each Retainer Agreement, with a link to access the full Data Privacy Policy on our website.

As part of our legal obligation to know our clients, and in compliance with the government's regulatory framework, we will collect both general and sensitive personal data such as, but not limited to the following: 

1. Full name, home and email addresses, and telephone numbers

2. Biometric data such as photograph and signature

3. Taxpayer Registration Number (TRN), passport and driver's licence numbers

4. Financial information including bank account details, source of funds, and source of wealth

5. Politically exposed information

6. Physical and mental health information

7. Criminal history 

8. Employment history

Yes, but only what is required to comply to the government's regulatory frameworks such as those governing proceeds of crime and money laundering.  Therefore, in order to open your unique client account with JMMB, all the information captured on the Know Your Client Form along with your TRN and a national photo identification must be shared with them.  

Furthermore, if representing you in any legal proceedings, any necessary personal data must be shared with the court for the administration of justice.

All client paper files are stored in locked cabinets and under the Attorney's control.  In addition, all electronic personal data are stored securely on the cloud because we use business-tier cloud environments (paid subsciptions) powered by Google Workspace and Microsoft 365 to protect client data.

Pursuant to Section 28 of the DPA, we will not keep your personal data for longer than is necessary for the purpose for which it was collected.